If you’re out for 2 weeks, I don’t need to be reading that every ten mornings in a row. If every team member did this and I accepted these, my calendar gets overwhelmed with information about things I can’t do anything about that week rather than focusing on my own meetings and tasks. If you invite me to a meeting, my choices are to accept (tentative or full) or decline. If you and I worked together and you were going on vacation, I would have expected a team/group calendar (SharePoint or Outlook Public Folders) as the go to place for awareness of team members available to do work in weekly planning. I’ve been continuously using Microsoft calendaring software since Schedule+. My voice, like Ted’s is only one opinion, but my skepticism about this runs deeper than just the end result which would have left me on vacation looking FREE (Steve’s STEP 2). Also, you might want to enable the Out of Office feature to let other folks outside the company you’re away.Īustin and Steve, first, thank you for “how to” leadership and willingness to publish technology advice in a not always kind world. That’s it! It would be best if you had a much more peaceful vacation now. When you’re done, all you need to do is hit Send. Now click “Invite Attendees” and make sure you include the email addresses of everyone in your organization that needs to know about your absence. You only want people to see it when they look at their own calendars (as a reminder that you off have a better time than they are). Also, make sure there is No Reminder set - you don’t want to wake people up at midnight when your vacation starts. Check the box All Day Event, and that you post an accurate description. You don’t want to block off the calendars of those you invite or notify about your vacation, so be sure to set the “show as” to Free. Once you’ve selected said days, right-click anywhere on your selected area. Then in the menu, click New Appointment. Now, click the date when your vacation starts, then hold the Shift key on your keyboard and use the cursor keys to select the days during which you’ll be soaking up the sun while others will be working. Start by Clicking Calendar at the bottom left side of the Microsoft Outlook window. Here I’m using Outlook 2013, but the principle is similar in all versions of Microsoft Outlook. Instead of using the Calendar Meeting feature to schedule another long boring meeting, use it to let them know you’re going to the beach. You deserve it you’ve dreamed of it, but now that your vacation is almost here, how do you make sure that you don’t have to tell every coworker that you’re on vacation when they call you to ask you about something and you’re on the beach?
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